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Governance

Board Updates

This section keeps you informed about the Board and their activities.

May 2016

The May Board meeting was held last weekend, and in addition to my re-election by fellow board members as Chair for another year, we welcomed Master Bhana’s re-election and the reappointment of Ms Elaine More.  We also took the opportunity to congratulate Master Davidson on his continued Presidency.


We started the day on the alignment of our Strategic values with the Operational Business Plan prepared by CEO Mike Thompson. We then discussed and signed off on a reshuffle of roles within the Board.  Prior to the meeting we had identified a need to fill the gap left by Mr Herbison’s departure.  Thankfully, Mr Peter Gudsell has stepped up and agreed to be an advisor to the Board.


Our roles at Board level are:

Mr Dennis Burns
Master Bhana     
Mr Peter Graham   
Mr Peter Gudsell (Advisor)      
Ms Elaine More             
Mr Vince Pygott                       
Ms Nicola Tse      
Board Chair (and liaison with CEO & Operations)
Advisor Group Liaison
Volunteers; support training & succession
Finance, Risk, Audit and Accountability
Sport NZ Liaison & Strategic Alignment
Health & Safety and iTKD Polices
Marketing & Growth Support

Other areas covered were:


Health & Safety
As a key focus area for our organisation, we took the opportunity to thank Operations and Mr Tolley in particular on the work done on the templates for clubs to use in setting up their own individual Health & SafetyRisk Management Plans.  However, it is was of concern to the Board that nearly two months following Mr Tolley’s email, some clubs have yet to start putting this into place.
I will take the opportunity to re-state the last paragraph in Mr Tolley’s email;
“If you do not have a plan in place and something goes horribly wrong the consequences are stiff fines and even incarceration”
And of course even more importantly we want to keep our members safe.  It is not an option to do nothing. If you need help, as a first step please contact your RD or fellow instructors in your region and failing that, please contact Mr Tolley in Operations. Email operations@itkd.co.nz


Marketing
The Board and Operations are working together on a redesign of our Website. This is a targeted Marketing Strategy looking at how we can integrate our current Database/website and financial systems. The latter is to try and streamline processes where in some cases the same information has to be entered several times.


Board Risk Register
Master Bhana and I will be working with Mr Gudsell to put in place a Board Risk Register. This will be a tool we can use to identify and monitor areas of risk for our organisation, rate importance level and then prioritise action as appropriate.


Should you have any questions, in regards the items noted above, please do contact me
Regards


Dennis Burns
boardchairman@itkd.co.nz
Board Chairman
International Taekwon-Do Foundation of New Zealand


February 2016

The Board gathered in Auckland on Sunday for the first Board meeting for 2016 and we are already 3 months into the 2016-2019 Strategic Plan.

In addition to business as usual, we discussed how the Board and Operations are going to monitor and measure success against the plan. Step one was to simplify the way we communicate the Strategic Plan i.e. “our one pager”. Now we need to simplify how we collate reliable evidence to support progression against measurable targets, i.e. 'how do we know we are doing well’?

This background work is in progress and in conjunction with Mike Thompson,​ our CEO, aim to have a new quarterly dashboard, available to us for our next board meeting in May. This will then be made available to all members.  

On a personal note, whilst on the plane home, I was reviewing the meeting and looking over our “one pager”. Having missed out on a lovely Wellington Day and time with family, my thoughts turned to the myriad of volunteers, who like the Board, take the time out from family and friends to help our organisation be a success. Why? Speaking for myself, it is because it is what I enjoy doing. I am constantly learning new things, the role as Board Chair is challenging, and in the end it is that combination that makes it very rewarding. We would love to know what motivates others. Because finding this out will, in the end, help us all achieve one of our focus areas. To “Attract and retain the staff and volunteer base that are the cornerstone of effective and sustainable delivery”.

As always, I look forward to any comments you may have. The board is constantly challenging ourselves to be more open and available. We welcome the opportunity to discuss how we can make International Taekwon-Do enrich our lives and teach valuable physical, ethical, and moral skills.

Kind regards,​

Dennis Burns
(Board Chairperson)


October 2014

Hi all, We have just finished the October Board meeting and had a really productive session, with work done on

  1. Internal Communications,
  2. Future direction for External Marketing, A good discussion and presentation from Dave Worsley about how we interact with the Media and the need for him to have stories from iTKD instructors to promote Taekwon-Do,
  3. We had a presentation on and started discussing how we can empower our individual/organisation web sites to improve market penetration,
  4. The Budget round is nearly upon us. The finance subcommittee is meeting on the 18th of this month to develop and have ready, the 2015 budget, for Board discussion/ratification in November,
  5. We also discussed the upcoming Strategic review for next year and have set in place the dates for the 2015 Board meetings. These will be on the first Sunday in each school term with dates posted in the iTKD Events Calendar
  6. Other items discussed were a review of our Policy documents, Pathways Project and a review of internal and external Audit procedures and processes.

If would like more information please email me at 
boardchairman@itkd.co.nz


At the recent AGM Master Mahesh Bhana was re elected for a three year term and will continue in his role as Advisory Panel liaison with the Board. Congratulations to the re-appointment of our Board Chairman Mr Dennis Burns, and welcome to our new Board Member Elaine More.

The Board appointed Elaine recently as Ms Sheryl Chase stood down as board member. A huge thanks to Ms Chase for all her valuable input to the Board over the last two years. Ms Chase continues her role as co-instructor at Khandallah and key driving force in the Wellington region.

Elaine has had a long history in the health sector before making the life-changing decision to move to sport in early 2002. She currently holds a senior leadership role at a Regional Sports Trust (RST) in Auckland providing strategic and operational support to the organisation. Elaine’s current contribution is primarily in the area of Community Sport (including KiwiSport) and is focused on successful win-win outcomes in the complex and uniquely challenging sport sector.

Elaine has a Bachelor’s Degree in Sport and a Post Graduate Diploma in Social Sector Evaluation research. Elaine has a passion for Taekwon-Do and although forced to retire due to injury, practiced for many happy years to a Second Degree Black Belt level.


CEO Update - February 2013

We are well into 2013, the schools are back, and we’re looking forward to another year that will be as busy and successful as the last.

In these notes, I’ll be explaining the work that happens away from the dojang, what takes up my time, and sharing the successes we achieve.

Kiwisport was a big feature of 2012. The pilot schemes were launched in the early part of the year in Counties Manukau. Some of these have completed their first year and been extended to a further course this year. As a result of this success, three new clubs have been started in schools – Redoubt school for example.

This success has let us expand the scheme to other regions, including Auckland, Waitakere, and Wellington. This involves going out and talking to the schools, getting them interested, and bringing together the school, enthusiastic instructors and the Sport New Zealand funding. In short, it’s exactly what Sport New Zealand are for – to get more young people out doing sport. For International Taekwon-Do, this all provides us with a great way of getting more people to see our martial art. We have received over $150,000 in funding for the programmes, with a large percentage of that going the instructors themselves. The feedback has been nothing but positive, from both instructors and students.

At the other end of the scale, the high performance athletes have been busy preparing for the 2013 World Championships. The New Zealand team trials have just completed, with over 60 of our top people competing for a place. The trials weekend was the final phase of months of training and hard work from the competitors and team managers. There has been training sessions every week, monthly regional training sessions, and two full national camps over December and January.

The role of the CEO in this is to assist with support and funding where possible, work with Sport New Zealand, and bring top people from around the world over to help our top people.

We now have the highest membership we have ever had, growing 10% per year. We get regular comments from trusts and outside organisations about the quality of our organisation and what we provide. 2012 was a very successful year, and 2013 will be even better.

Questions for Mr Thompson

Q1. You have been involved with other sports organisations in New Zealand, how does Taekwon-Do compare in terms of the size of the organisation.
I have been involved in some very well developed sports like cricket, football, squash and in Secondary School Sport. Those sports organisations varied in size from 22,000 members to 96,000 participants so you could say that International Taekwon-Do and Martial Arts in general are relatively small in comparison, but every organisation has its own advantages so while those organisations might have been larger and had more resource, Taekwon-Do has the benefits of being nimble and quick to act (sometimes) so we can drive change more quickly. I have also been impressed by the quality of the volunteers I have met in my three years in this role, and believe that they also have the opportunity to see the effects of their contributions quicker that in the larger sports.

Q2. Rugby and Netball seem to be the only sports that get regular television coverage. What are the possibilities of getting Taekwon-Do on the small screen ?
This is a real challenge for us and other sports, but the World Champs in 2011 showed we can get on the news if we have something to talk about that interests the media. So we have to keep on winning internationally, have great stories to tell about our people, and know who the right people are to talk to. This is a work in progress but last year we were on TV3 as well. If we got on telly every month it would be a major achievement for us. Baseball are good at it and I am also talking to them and Aussie Rules about leveraging activity to create profile.


At the recent AGM held in Auckland, Master Davidson was re elected as President of ITKD and Mr. Peter Graham was re elected to the Board for a further 3 years term. Mr. Kris Herbison was re appointed by the Appointment Panel to the Board for further term of 3 years also.

Congratulations to everyone.

Board communique 9 - March 2010

Elected Board Member

At the recent AGM held in April 2011, Mr Pygott was voted in for a further three year term on the ITFNZ Board - Congratulations to Mr Pygott.

Appointed Board Member

On the 3rd of May 2011, the ITFNZ Appointment Panel comprising of Mr Russell Preston, CEO Counties Manukau Sports, Mrs Lynette Adams, CEO Waitakere Sports, Master Davidson, International Taekwon-Do President and Master Bhana, Board representative and Panel Co-ordinator, conducted interviews for an appointed board position with a term of three years. The successful applicant was Ms Sheryl Chase. Ms Chase is a Senior Policy Analyst for the Ministry of Economic Development and has held various role within government agencies as an Analyst. She has numerous academic achievements to her name, including a Bachelor of Management degree with Honours in Economics. She has also been a director of her own company, is a keen and enthusiastic Taekwon-Do practitioner and was a core member of the leadership group who organised the recent ITF World Championships in Wellington.

Ms Chase brings valuable skills and perspective to the Board - we wish Ms Chase all the best as a Board member. 



Board Chairman Mr Dennis Burns with ITFNZ's new CEO, Mr Mike Thompson

Board communique 8 - March 2010


Board communique Nov 2009

Board Decision Paper - Rebranding 09 11 03 Issued


Executive Officer

ITFNZ Taekwon-Do is going through some exciting changes, strengthening our ability to promote and deliver the original Taekwon-Do throughout New Zealand whilst preserving the philosophy, moral character and quality of the Art.

Adopting a more professional and commercial approach to the running of the organisation, a Board has been elected in place of an Executive. We are now seeking a strong people leader with demonstrable business management success, ideally within the Sports sector, to act as Executive Officer to the Board.

A senior management position, this role is responsible for the successful overall management of ITFNZ Taekwon-Do and will work closely with the board to build and deliver the strategic direction for ITFNZ.

To achieve success, you’ll bring your strong business and financial management experience along with an ability to think strategically and act locally, delivering against initiatives that support the strategic plan, annual business plans and annual budget. With exceptional organisational skills you’ll excel at delivering results against deadlines and will manage policy and processes, system enhancements and continuous improvement initiatives.

A credible and articulate communicator, you’ll be at comfort relating to a diverse audience, leading external and internal stakeholder engagement, building advocacy for the organisation, whilst providing authentic leadership and direction to staff, the board and the membership.

We are fortunate to have secured funding to support this role through Sport New Zealand and NZ Community Trust and as such, the position is a part-time salaried position for a fixed term of 12 months.

To apply for this rare opportunity, please send an electronic copy of your resume along with a covering letter to Dennis Burns, ITFNZ Board Chairman.

Applications close Friday 27 November 2009.


Board communique Sep 2009.pdf

Board communique Jul/Aug 2009.pdf


The Board Appointment panel conducted interviews on 7 July 2009 for an appointed position which was up for renewal this year on the ITFNZ Board.

The panel would like to congratulate Mr Kris Herbison on his appointment to the Board for a term of three years. Mr Herbison will be well known to many of you and brings with him a diverse range of skills that will be beneficial at Board level.

Mr Herbison replaces Mr Krishna Reddy who served on the inaugural Board for just over a year.

We would like to thank Mr Reddy for his valuable input and contribution during his time on the Board.

The appointment panel consisted of Master Paul McPhail, nominee of the ITFNZ President, Master Mahesh Bhana, representing the ITFNZ Board, Mr Russell Preston, CEO of Counties Manukau Sport and Ms Sarah Dunning, a Relationship Manager at SPARC.

The Appointment Panel would like to thank all candidates who applied for the appointed position.

The ITFNZ Board of Directors would like to thank Mr Preston and Ms Dunning for volunteering their time to be on the appointment panel for the second year running and providing invaluable assistance, resources and guidance in the interview process. The level of support has been exceptional and most appreciated.

Also, our congratulations to Mr Peter Graham who was re-elected for a further three year term on the ITFNZ Board at our recent AGM held in Auckland on 28 June 2009.


Forth communiqué issued

Board communique July 2009.pdf

Third communiqué issued

Board communique February 2009.pdf

Second communiqué issued

Board communique October 2008.pdf and 2011 World Champs brochure

First communiqué issued

The new ITFNZ Board of Directors had their first meeting on Sunday 29th June and have issued this communique. The Board Chairman Mr Denis Burns has indicated that they want to keep things pretty much “Steady as you go” until we get a chance to really get moving.

Board communique July 2008.pdf

Mr Dennis Burns
Chairman of the Board
P O Box 27032
Wellington 6141
New Zealand


ITFNZ announces its appointed Board Members

The Board Appointment Panel for ITFNZ met on the evenings of 27 and 28 May to interview five candidates for appointed Board Members. It is with great pleasure that we announce the appointment of the following members:

  • Mr Terry Harkin, of Wellington, for three years
    Mr Harkin has a strong background in insurance, particularly in risk management, project management and relationship management for corporate sponsorship. He is an experienced motivator, who gently guides his team on their chosen path. With his corporate sponsorship role, Mr Harkin also brings extensive business networks.
  • Mr Dennis Burns, of Wellington, for two years
    Mr Burns runs a very successful architecture business in Wellington and Auckland. He is a creative person with a passion for the success of ITFNZ, and experience with charitable organisations and government entities. Mr Burns successfully helped a number of other organisations to build their membership numbers.
  • Mr Krishna Reddy, of New Plymouth, for one year
    Mr Reddy is an academic researching in the area of governance and Boards of Directors, with governance experience in the not for profit sector. He has a strong background in banking and finance. Mr Reddy's knowledge will be essential to create the correct policies and procedures to run our Board of Directors in the future.

The Appointment Panel would like to thank all candidates for coming forward to help ITFNZ into the future. The candidates were of high calibre, and the decisions were difficult.

Prior to advertising for appointed members, elected members analysed their own skills and experience to identify gaps in the team. The Appointment Panel sought to appoint Board Members with complementary skills to fill the existing gaps. It was important to ensure the resulting team will work well together to govern ITFNZ, and to ensure the team has the overall skills required to work on the strategic challenges facing the new Board.

The appointment panel were Mr Mahesh Bhana, representing the Board, Mr Russell Preston, CEO of Counties Manukau Sport, Ms Sarah Dunning, a Relationship Manager at SPARC, and Mr Mark Banicevich, nominee of the ITFNZ President.

The existing members of the Board of Directors, elected by ITFNZ members, are Mr Mahesh Bhana, Mr Peter Graham and Mr Vince Pygott.

We look forward to following the progress of our Board of Directors over the ensuing months.

The Board of Directors would like to thank Mr Preston and Ms Dunning for their invaluable assistance interviewing and selected appointed Board Members.


Congratulations to Mr Graham, Mr Bhana, and Mr Pygott on being elected to the ITFNZ Board.

Download the minutes of 28th AGM of the ITFNZ Council here .

We have a lot to do now that we have a new structure. The very next item is to appoint 3 more board members to the ITFNZ Board. We also need to appoint a Chief Executive Officer and Secretary. So NOW more than ever we need people to stand up and put themselves forward to take on new challenges within our organisation. Please consider putting your name forward for these positions. Or maybe you have a family member with experience and expertise in areas that can help our organisation?

Please consider seriously taking on a position or seeking good people to take on positions within the new and exciting ITFNZ.

Read more about ITFNZ's Governance and Structure.


Applications (including CV’s) for Chief Executive Officer and Secretary may be made by anyone.

The ITFNZ Board will be appointing the CEO’s position first, with Applications and CV’s needing to be received by the Secretary P.O.Box 38-842 Howick Auckland .

A Job Description for the Secretary’s position can be downloaded here .

The CEO’s Job Description will be affixed soon.

The due dates for these applications will be advised soon.

Read more about ITFNZ's Governance and Structure.


Attributes that we are looking for in our Board Members:

Skills

  • Ability to think strategically (X 2.0)
  • Analytical, critical reasoning and problem solving skills
  • Strong financial literacy and analytical ability (X 1.5)
  • Oral communication skills (X 1.5)
  • Ability to understand and relate to stakeholders
  • Legal knowledge, literacy, skills and ability
  • Understanding of marketing
  • Understanding of inter and intra-organisation communication

Attributes

  • Ethical, open, honest, trustworthy, high levels of integrity
  • Independence and inquisitiveness (X 1.5)
  • Ability to establish quality relationships
  • Ability to work as a team player (X 2.0)
  • Preparedness to work hard and commit time and effort to do the job (X 1.5)
  • Has an outcomes focus
  • Strong stewardship orientation/member focus

Experience

  • Sponsorship and funding experience
  • Governance experience
  • Understanding of and experience in the sport (X 1.5)
  • Community/stakeholder influence and connections
  • Broad business experience (X 1.5)
  • CEO appointment and evaluation experience
  • Management structure review and evaluation experience (X 1.5)

Meeting Performance

  • Well prepared for meetings
  • Adds value to board dialogue (X 2.0)
  • Able to focus at the governance level of issues
  • Able to disagree without being disagreeable

 




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