ITFNZ
National Tournament 2007
22nd - 23rd September 2007
We need your help! Or perhaps you have a friend
of family member that has a particular area of expertise?
It takes a dedicated team of keen people to run a successful
tournament like we witnessed in Wellington 2006. If you
think you are able to assist, or know of someone that can,
please fill out the form below. THANK YOU!
Please enter the username:"ITFNZ"
and password: "help" to access the registration
form.
List of tasks
Communications
Communication Plan
Create Steering Committee
Organising Committee CM Region - Instructors and Delegated
organisers
Create Communication Plan
Inform / Liaise with:Tournament Committee
Inform / Liaise with:ITFNZ
Inform / Liaise with:Regions - First newsletter before
the end of the year.
Inform / Liaise with:Coaches and Managers (Note: Stress
NO overweight - 100gms)
Inform / Liaise with:Competitors
Inform / Liaise with:Sponsors
Inform / Liaise with:Suppliers
Inform / Liaise with:Public
Personnel
To make the tournament happen we need:
A steering committee to oversee the preparations including
organising Equipment Plan and Determine Presentation/AV
plan
Senior people: Tournament Director, Tournament
Arbitor, Floor Manager
The "red shirts" - a team of knowledgeable
people who will be on the floor during the tournament to
assist anyone with "anything".
Helpers for such things as setting up, moving equipment,
weighing competitors, unwrapping medals etc
Qualified umpires
Experienced ring Marshalls (2 per ring)
Experienced timekeepers, runners and Jury helpers for each
ring
Event Photographer
Weigh-in person for Friday night / Sat am.
First Aid (St Johns)
Someone to personally organise Team banners, sponsors
banners etc are at the venue and displayed.
Someone to personally organise Tournament mementoes - key
rings / cups / tshirts?
Someone to personally contact potential Umpires and liaise
with Mr Eccles who will allocate them to Rings.
Someone to organise experienced ring Marshalls (2 per ring)
Someone to organise experienced timekeepers, runners and
Jury helpers for each ring
Someone to organise "Red Shirts".
Someone to organise St Johns for the two days.
Someone to organise team to Set up Friday
Someone to organise Opening Ceremony
Someone to organise Trophy presentation, final thank you’s
etc
Someone to organise team to Pull down Sunday
Someone to organise Site Cleanup on last evening
Equipment
Organise Equipment Plan
Organise paperwork (scoresheets etc)
Organise equipment for the tables (including pens and water)
Organise Medals
Organise Certificates
Collect Returnable Trophies in (ensure engraved)
Organise Six rings of Mats
Organise Wooden boards for power
Organise 5 Power machines
Organise 5 Specialty machines (including overhead machine)
Organise 24 radio headsets for floor manager and team and
redshirts
Organise calibrated scales for Friday-Sunday
Set up Friday
Pull down Sunday
Organise audio/visual gear
Venue
Mats to venue
Wooden boards to venue
Power machines to venue
Specialty machines to venue
Set up Friday
Organise Weigh In
Organise Lunchtime 5-10min event
Pull down Sunday
Allocate seating and space foe gear for each team
Organise Officials' lunch for both days
Organise Officials care (drinks etc)
VIPs
Liaise of Masters’ schedule/needs
Confirm accommodation, Transport, meals for any special
guests (who should be our invited guests? (Sponsors, SPARC?)
Organise Masters’ Table and catering (coffee and
nibbles)
Publicity
Marketing and Promotion (Radio/TV/Print/Web)
Write articles for Papers
Contact papers, tv, radio stations
Sponsorship
Organise Event Marketing Concept
Liaise with Marketing Committee - Hayden Breese
Liaise with Sponsorship Committee - Carl Matthews
Liaise with Kris Herbison
Request Funding From Charities
Request Funding From Sponsors
Write sponsorship applications
Source small sponsors for events
Organise merchandise space - in foyer? (marquees outside?)
Confirm Sponsorships
Organise Non financial assistance (Presentation gear, advertising,
etc)
Accommodation
Contact various accommodation options and put together
info guff for Regional teams
Organise Accommodation Guide
Organise Maps for teams (venue, accommodations, dinner
venue - highlighted)
Awards Dinner
Reasonable cost for 350-500
Organise and book venue (350-500 attendees)
Determine costs and organise Tickets
Liaise with Awards organiser to:
Ensure voting forms go out
Awards nominee info in and out to stripes, cups engraved,
books inscribed etc.
Presentation/AV equipment, microphones
