Gup gradings are held throughout the country during the year and are hosted by the various schools in each region. As a grading host, there are several things to consider to ensure the grading runs smoothly:
Book the venue well in advance and re-confirm the booking one week prior to the grading.
Ensure the venue has adequate heating or ventilation according to the seasonal conditions.
Make sure suitable equipment is available including a breaking machine if required. Most regions have a "Grading Kit" that includes a first aid kit, breaking boards, tablecloth, and other essentials. Have focus pads handy as well.
Arrange for sufficient marshals to assist and take the warm-up well before the scheduled start time. This may require inviting local black belts via email to confirm their attendance.
Before the grading begins, each club should complete a quick head count to confirm all gradees are present.
Ensure all gradees are in correct dobok and presentable. Conduct a uniform inspection prior to the examiner’s arrival. (No coloured T-shirts or jewellery should be worn.)
Reserve a car park for the examiner and instructors, and ensure someone is ready to greet the examiner upon arrival.
Make sure there is clear signage or mention of where toilets are at the venue.
Prepare the head table with a tablecloth, water, and possibly small sweets for the examiner, instructors, and guests.
Follow the correct start procedure – [see here].
Introduce the examiner and instructors properly, using their correct titles.
Instructors and assistant instructors seated at the front with the examiner must wear appropriate attire (e.g., suit and tie, or dobok).
At the conclusion of the grading, the examiner will usually speak, thank the instructors, marshals, and host, and formally conclude the event.
